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Don’t just access information: manage
it with Extranet document libraries custom programmed by Dynamic
Digital Advertising (DDA), Philadelphia’s preferred Extranet
designer. An Extranet document library is a self-contained area
developed for searching and managing all kinds of digital files
for both internal and external use. Not only are all of your office
documents organized, but they are also protected and accessible
with your control. Read on or contact DDA directly for more information
on our Extranet services and to find out how corporate Extranet
libraries can be a viable solution for your organization.
Store and retrieve documents such
as…
• Material Safety Data Sheets (MSDS)
• Technical Specifications
• Drawings
• Product Sales Sheets
• Pricing Sheets
• Customer Forms
• Prospectus
• Reports
• And more!
Advantages of Building an Extranet Document Library:
Organize Documents – Every
organization has an extensive array of documents that pertain
to their entire business well as each department within that business.
As a result it can be challenging for both external and internal
members of your organization to find critical documents in a timely
fashion. An effective way to organize files for everyone is through
an Extranet document library.
For this Extranet application to be a viable
solution it is important to organize each file into relevant categories.
DDA helps clients develop an organizational hierarchy that helps
your users access the information they need. This hierarchy can
be based on areas of interest as well as position within the corporate
infrastructure.
Search for Documents
– Once documents have been organized, categorized, and uploaded,
your Extranet library will quickly become a useful and efficient
resource for users since all file contents and meta-data in your
library are searchable. DDA can program the Extranet library to
search by document title, company department, and area of interest.
With multiple search queries, you can ensure that people will
find exactly what they need when they need it.
By searching for documents within an Extranet
library, sales representatives are able to confer with customers
and show product information in real time via laptop, blackberry,
or other medium. The sales rep can then accept and place the order
as conversation continues. In another scenario, your marketing
team can search for PDF’s, product sales sheets, etc. to
develop a new PowerPoint
Presentation or CD-ROM/DVD
Presentation. These are just a few examples of how searchable
Extranet libraries can significantly enhance productivity and
efficiency.
Manage Documents
– Distributors, independent sales representatives, employees,
consultants, and customers can search for documents that pertain
to their unique needs, however, in some instances you may not
want a specific user to see another user’s documents. Directly
control what information users can and cannot search through login-based
applications, which grant access rights that match the users'
roles and responsibilities. At DDA, we can custom program your
Extranet document library to allow different levels of access
within the corporate infrastructure and therefore limited access
to documents. We can set up approval rules before documents are
accepted into the library. In addition, we can provide check-in
and check-out functionality so you don’t overwrite another’s
work and visitors are guaranteed the latest version.
DDA is competent in all facets of
Extranet technology design and development to provide you with
the ability to manage the operation of your business more effectively.
For your corporate Extranet design and development, rely on the
skill of the professionals at DDA: call now.
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